OVIOO AIThe file is the firm. Keep it complete.
For firms billing expertise by the matter, the risk is not that work is forgotten — it is that the record of it lives in one person’s inbox. OVIOO keeps correspondence, documents, deadlines and fees on the case itself, where a colleague or a partner can pick it up.
- Adrián Soler09:41Delivery confirmation
- Castellane SA08:52Proforma — Halden rollout
- Ingrid HalvorsenYesterdayRequirements — 2 changes
- Castellane SAMonDelivery schedule received
- Confirm delivery windowDMToday
- Resend requirements list to VantageDMToday
- Signed contract from HaldenDMWaiting
- Final payment reminderCOFri
- IHIngrid HalvorsenProject lead
- ASAdrián SolerSupplier · delivery
- CSCastellane SASubcontractor
What changes in a practice
A matter that survives handover
Every message, document and decision sits on the case. Someone covering an absence, or taking over a client, reads the case rather than three years of somebody else’s mail.
Deadlines that are not in one head
Dates from correspondence become tasks with an owner, visible in one calendar alongside meetings and payments. Waiting on a client or a third party is a state, not a silence.
Documents from the record
Engagement letters, reports and invoices generated from the matter — its number, the client’s legal name and address, the responsible person — instead of last month’s file with the names changed.
Fees connected to the work
What was quoted, what was invoiced and what was paid stay attached to the matter that earned them, with approvals for anything above a limit you set.
A matter, end to end
Management sees the practice, not a spreadsheet
Which matters are moving, where work is piling up, what is owed and by whom — read from the cases themselves, with access that follows the firm’s own departments and seniority.
Set once in the business profile. Every screen, button and dialog follows.
What it replaces in a practice
The matter file, wherever it currently lives — which is usually one person’s inbox and a folder on a server.
Fair questions
It covers the record of a matter — correspondence, documents, deadlines, fees — not the regulated apparatus around it. There is no trust accounting, no conflicts database and no court form library. Firms that need those keep them and use this for the file itself.
Access is enforced in the database rather than by the interface hiding things: a person who cannot open a matter cannot reach its contents by any route, including by asking a question about it. Mailbox access is per person and every grant is visible and revocable.
No. There are no timesheets. What is quoted, invoiced and paid attaches to the matter that earned it, but the time recording itself stays wherever you do it today.
They are documents on the client and the matter, with the version and the date each was received. There is no automated identity verification — that stays with whatever provider you already use.
See it on your own work.
Connect one shared mailbox and watch a real week organise itself. Fourteen days, no card.