OVIOO AIA group has forty moving parts. Miss one and it costs you.
OVIOO grew up inside group travel: one booking touching a hotel, a coach company, guides, restaurants and a school that changes its numbers twice. Everything about that booking belongs in one place, because the alternative is a margin that leaks in twenty small ways.
- Adrián Soler09:41Delivery confirmation
- Castellane SA08:52Proforma — Halden rollout
- Ingrid HalvorsenYesterdayRequirements — 2 changes
- Castellane SAMonDelivery schedule received
- Confirm delivery windowDMToday
- Resend requirements list to VantageDMToday
- Signed contract from HaldenDMWaiting
- Final payment reminderCOFri
- IHIngrid HalvorsenProject lead
- ASAdrián SolerSupplier · delivery
- CSCastellane SASubcontractor
What an operations desk stops doing
Rebuilding the booking from the inbox
Every message about a booking — from the school, the hotel, the coach company — is on the booking, whichever colleague it was addressed to. A change of numbers on Tuesday does not erase what was agreed on Friday.
Hunting for the version that went out
Rooming lists and passenger lists live on the booking with the date each one was sent and to whom. When the hotel asks again, the reply box offers the exact file they already have.
Chasing confirmations by memory
A confirmed booking starts a checklist that follows it: confirm the coach, send the rooming list, collect the passenger list, issue vouchers. Each step knows what counts as done and watches the mail for it.
Reconciling suppliers at month end
Supplier proformas and invoices arrive as email and become payables on the booking that generated them, with duplicate and changed-bank-details checks before anybody approves a payment.
One booking, from enquiry to settled
And the client sees the part you choose
School groups and corporate clients ask for the same update repeatedly. A portal in your brand shows each of them their own bookings, their documents and what they owe — without giving them your supplier costs.
Set once in the business profile. Every screen, button and dialog follows.
Here you can follow the status of your groups, access documents, view invoices and stay updated with your upcoming trips.
| Ref. # | Group name | Destination | Dates | Pax | Status | Actions |
|---|---|---|---|---|---|---|
| 742615 | Brookfield College | Barcelona | 12 Oct 2026 → 16 Oct 2026 | 44 + 5 | Accommodation pending | View → |
| 742580 | Harbor Rowing Club | Valencia | 3 Mar 2027 → 7 Mar 2027 | 50 + 5 | Confirmed | View → |
| 742691 | Cantabile Choir | Madrid | 19 Apr 2027 → 23 Apr 2027 | 37 + 4 | Awaiting confirmation | View → |
| 742702 | Westgate Sixth Form | Seville | 10 May 2027 → 14 May 2027 | 48 + 4 | Documents required | View → |
| 742735 | Oakridge Academy | Valencia | 5 Jun 2027 → 9 Jun 2027 | 52 + 5 | Confirmed | View → |
- Brookfield College◎ Barcelona · ▦ 12 Oct 2026 → 16 Oct 2026 · ⚇ 49 pax›
- Harbor Rowing Club◎ Valencia · ▦ 3 Mar 2027 → 7 Mar 2027 · ⚇ 55 pax›
- Cantabile Choir◎ Madrid · ▦ 19 Apr 2027 → 23 Apr 2027 · ⚇ 41 pax›
- ▣Upload rooming listBrookfield College · 742615›
- ▣Confirm quotationHarbor Rowing Club · 742580›
- ▣Payment dueCantabile Choir · 742691€1,840Due 15 Sep 2026›
- ▣Upload passenger listWestgate Sixth Form · 742702›
- ▣Review travel insuranceOakridge Academy · 742735›
What it replaces on an operations desk
Group travel runs on a spreadsheet, a shared inbox and one person who remembers. This is what each of those becomes.
Fair questions
No. It does not hold inventory, availability or rates from suppliers, and it does not book anything. It holds the booking as a piece of work — its correspondence, documents, tasks, suppliers and money — which is the part that currently lives in a mailbox and a spreadsheet.
No, and there is no such integration planned. What arrives from suppliers arrives as email, which is exactly what OVIOO reads.
Yes — that is the point. Booking, Group, Pax, Rooming list, Voucher: set the vocabulary once and every screen follows. The product ships industry-neutral and takes its words from you.
Not unless you show them. A portal shows the group, its documents, its dates and what they owe, with your supplier prices and margin switched off.
See it on your own work.
Connect one shared mailbox and watch a real week organise itself. Fourteen days, no card.